Privacy Policy

Company Name


Zenon Recruitment Limited (‘the Company’)

Company Contact Details

For the purposes of data protection legislation the data controller is Zenon Recruitment Limited, 5 Faraday Road, Guildford, Surrey, GU1 1EA. Our nominated representative is Kevin Small.



Website Privacy Notice



Data Protection



23rd May 2018




The Company is a recruitment business which provides work-finding services to its clients and work-seekers.The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data.For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.


1.       Collectionand use of personal data

a.      Purpose of processing and legal basis

b.     Legitimate interest

c.      Statutory/contractual requirement

d.     Recipients of data

2.       Overseas transfers

3.       Data retention

4.       Your rights

5.       Cookies

6.       Login files

7.       Links to external sites

8.       Sale of the business

9.       Data security

10.   Changes to this privacy statement

11.   Complaints or queries

1.      Collection and use of personal data

a.      Purpose of processing and legal basis

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course or internal audits to demonstrate our compliance with certain industry standards.

We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:

  • Your Consent

  • Where we have a legitimate interest

  • To comply with a legal obligation that we have

  • To fulfil a contractual obligation that we have with you

b.     Legitimate interest

This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.Where the Company has relied on a legitimate interest to process your data our legitimate interests is/are as follows:

  • Managing our database and keeping work-seeker records up to date;

  • Providing work-finding services to you and our clients;

  • Contacting you to seek your consent where we need it;

  • Giving you information about similar products or services that you have used from us recently.

c.      Statutory/contractual requirement

The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with Conduct of Employment Agencies and Employment Businesses Regulations 2003, Immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data,and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.

The consequences of failure to provide the data are:

  •  A delay in receiving an offer of employment

  • A delay in receiving a contract of employment

  • A delay in any pre-employment checks that are required to be undertaken prior to the commencement of your employment

d.     Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

  • Clients (whom we may introduce or supply you to)

  • Former employers whom we may seek references from

  • Payroll services providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to

  • Other recruitment companies in the supply chain

  • Any other third parties who carry out audits to ensure that Zenon Recruitment LTD run their business correctly

  • Our Insurers

  • Our Legal Advisors

  • Our CRM provider

  • Government, law enforcement agencies and other regulators e.g. HMRC, Employment Agencies Standards Inspectorate (EASI)

2.      Overseas Transfers

The Company may transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

3.      Data retention

The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.

Where the Company has obtained your consent to process your personal data, such as your name, date of birth, contact details, experience, training and qualifications and CV we will do so in line with our retention policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data.

4.      Your rights

  • Please be aware that you have the following data protection rights:

  • The right to be informed about the personal data the Company processes on you;

  • The right of access to the personal data the Company processes on you;

  • The right to rectification of your personal data;

  • The right to erasure of your personal data in certain circumstances;

  • The right to restrict processing of your personal data;

  • The right to data portability in certain circumstances;

  • The right to object to the processing of your personal data that was based on a public or legitimate interest;

  • The right not to be subjected to automated decision making and profiling; and

  • The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time by contacting Zenon Recruitment Ltd nominated representative Kevin Small who can be reached at 5 Faraday Road, Guildford,Surrey, GU1 1EA. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.

There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.

If you believe that any of your data that the Company processes is incorrect or incomplete,please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

5.      Cookies

We may obtain data about you from cookies. These are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.

The table below explains the cookies we use and why.



More Information


Is used to identify the users session on the server

The session being an area on the server which can be used to store data in between http requests


Creates an authentication ticket for the supplied user name and adds it to the cookies collection of the response


Goole Analytics cookies:

_utma, _utmb, _utmc,

To record how many people are using the website and how they move around the site once they have arrived. For more information, see Google’s privacy policy

We use a third party service, Google Analytics, to collect standard log information and details of our visitor behaviour patterns. This involves the use of cookies specific to google Analytics

_utmv, _utmd, _utmz

_utma stores each user’s number of visits and the time of the first, previous and currant visit

_utmb and _utmb checks how long a visitor stays on the site: when a visit starts and ends _utmz tracks where a visitor came from (search engine, search keyword, link) _utmv and _utmd track visitor journeys through the site and classify them into groups

_utma expires two years after you last visit to this site

_utmb expires 30 minutes after your visit, or 30 minutes of inactivity

_utmc expires at the end of a session (when you close your browser)

_utmz expires six months after it was last set

_utmv (not set) expires immediately

_utmd (not set) expires immediately

First Party Cookies

Some are necessary to the functionality of the site, others provide us with information that we analyse to monitor and improve the site

These first-party cookies do not store or collect any personal information or anything that could make you personally identifiable to us. Typically, the cookies generate random number, unique number to store information about a user, therefore ensuring anonymity


Most web browsers allow some control of most cookies through the browser settings.Please note that is a few cases some of our website features may not function if you remove cookies from your browser.

6.      Log Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information. 

7.      Links to external websites

The Company’s website may contain links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.

8.      Sale of business

If the Company’s business is sold or integrated with other business your details maybe disclosed to our advisers and any prospective purchases and their advisers and will be passed on to the new owners of the business.

9.      Data Security

The company takes every precaution to protect our users’ information.

Only employees who need the information to perform a specific job (for example, consultants,our accounts clerk or a marketing assistant) are granted access to your information.

The Company uses all reasonable efforts to safeguard your personal information. However,you should be aware that the use of email/the internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/the internet.

If you share adevice with a others we recommend that you do not select the “remembers my details”function when that option is offered.

If you have any questions about the security at our website, you can email

10.   Changes to this privacy statement

We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If we make any material changers,we will notify you.

11.   Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact:

Zenon Recruitment Ltd nominated representative Kevin Small who can be reached at 5 Faraday Road, Guildford, Surrey, GU1 1EA.

You have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at, or any other relevant supervisory authority should your personal data be processed outside the UK, if you believe that your data protection rights have not been adhered to.